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Scheduling a meeting using the Circuit for Outlook 365 Add-in

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Microsoft Outlook 365 add-in allows you to link your Outlook meeting to a new or an existing Circuit conversation by adding Circuit conference details to your meeting Outlook request.You may schedule a meeting through the Circuit Outlook 365 add-in.

To schedule a meeting, perform the following steps:

  1. Open your Office 365 calendar and log in.
  2. Double click on the date you want to arrange a meeting on the calendar. The calendar window opens and you can choose the settings of your proposed meeting.
  3. Click the Circuit icon on the top-right of the calendar window. The Circuit add-in opens and you can view the name of the meeting organizer on the top of it. You choose one of the options below to post your meeting request:
    • Existing conversation - post the meeting request in an existing conversation in Circuit.

    • New conversation - post the meeting request in a new conversation in Circuit

  4. If you select to post the meeting information in an Existing conversation, follow the steps below:
    1. On add-in window that opens, choose a conversation from the list displayed.
    2. You can see the participants of the conversation on the add-in window. You can type the names and add more attendees to the meeting and to the existing conversation.
    3. Select the date, the start time and the end time of the meeting.
    4. Click Update Conversation to add new members to the existing conversation. A message with the appointment information is sent to the Circuit conversation.
    5. Click Send on the upper-left corner of the calendar window. An email is sent to all the email participants with the link of the Circuit conversation.
  5. If you select to post the meeting information in a New conversation, set the following conversation options:
    1. Fill in the title of the conversation.
    2. Moderated conversation: Disable this option, if you do not want the conversation to be moderated. If you enable it, you will become a moderator of the conversation.
    3. Guess access: Enable this option, if you want to allow phone dial-in and guest access to conference stated form this conversation.
    4. Add the attendees of the meeting. As you type the name of the attendees, you can see them on the add-in window. You can un-check the name of a person invited to the meeting in case you do not want to add them to the Circuit conversation.
    5. Select the date, the start time and the end time of the meeting.
    6. Click Create. A new conversation is created in Circuit with the participants you have selected.
    7. Click Send on the upper- left corner of the calendar window. An email is sent to all the email participants with the link of the Circuit conversation.

    A new conversation is created in Circuit including all the meeting participants who have a Circuit account.

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