Scheduling a meeting using the Circuit for Outlook 365 Add-in
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Microsoft Outlook 365 add-in allows you to link your Outlook meeting to a new or an existing Circuit conversation by adding Circuit conference details to your meeting Outlook request.You may schedule a meeting through the Circuit Outlook 365 add-in.
To schedule a meeting, perform the following steps:
- Open your Office 365 calendar and log in.
- Double click on the date you want to arrange a meeting on the calendar. The calendar window opens and you can choose the settings of your proposed meeting.
- Click the Circuit icon on the top-right of the calendar window. The Circuit add-in opens and you can view the name of the meeting organizer on the top of it. You choose one of the options below to post your meeting request:
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Existing conversation - post the meeting request in an existing conversation in Circuit.
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New conversation - post the meeting request in a new conversation in Circuit
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- If you select to post the meeting information in an Existing conversation, follow the steps below:
- On add-in window that opens, choose a conversation from the list displayed.
- You can see the participants of the conversation on the add-in window. You can type the names and add more attendees to the meeting and to the existing conversation.
- Select the date, the start time and the end time of the meeting.
- Click Update Conversation to add new members to the existing conversation. A message with the appointment information is sent to the Circuit conversation.
- Click Send on the upper-left corner of the calendar window. An email is sent to all the email participants with the link of the Circuit conversation.
- If you select to post the meeting information in a New conversation, set the following conversation options:
- Fill in the title of the conversation.
- Moderated conversation: Disable this option, if you do not want the conversation to be moderated. If you enable it, you will become a moderator of the conversation.
- Guess access: Enable this option, if you want to allow phone dial-in and guest access to conference stated form this conversation.
- Add the attendees of the meeting. As you type the name of the attendees, you can see them on the add-in window. You can un-check the name of a person invited to the meeting in case you do not want to add them to the Circuit conversation.
- Select the date, the start time and the end time of the meeting.
- Click Create. A new conversation is created in Circuit with the participants you have selected.
- Click Send on the upper- left corner of the calendar window. An email is sent to all the email participants with the link of the Circuit conversation.
A new conversation is created in Circuit including all the meeting participants who have a Circuit account.
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